PMI Scheduling Professional Certification (PMI-SP) Practice Exam

What is document analysis in project management?

1. Creating new documents for project clarity.

2. Reviewing and assessing any relevant documented information.

3. Conducting surveys to gather data.

4. Setting project objectives based on stakeholder feedback.

The correct answer is: Reviewing and assessing any relevant documented information.

Document analysis in project management is fundamentally about reviewing and assessing any relevant documented information. This process involves examining existing documents such as project charters, contracts, stakeholder communications, and requirement specifications to ensure that all relevant information is accurately captured, understood, and utilized for project planning and execution. This technique is crucial because it helps project managers and teams identify gaps, inconsistencies, and opportunities for clarification within the documentation. It enables the team to build a solid foundation based on accurate data, ensuring that project planning and scheduling are grounded in reliable information. By analyzing existing documents, project managers can also understand stakeholder expectations and project deliverables more clearly, which can lead to a more successful project outcome. In contrast, creating new documents may not directly contribute to understanding or clarifying existing information, conducting surveys focuses on gathering new data rather than analyzing what is already documented, and setting project objectives is a broader process that encompasses stakeholder feedback but is not specifically focused on analyzing documents.